Site Based Decision Making Committee Members & By-Laws
- Principal: Yolanda Gaither
- Teacher: Tiffany Bunch
- Teacher: Leigh Ann Hushfield
- Teacher: Sarah Correll
- Teacher: Susan Bynum
- Teacher: Erica Draper
- Teacher: Erika Meador
- Paraprofessional: Nina Flores
- District Rep: Michal Grissom
- Parent: Jessica Lucas
- Parent: Tara Walker
- Community Member: Juanita Armstrong
- Community Member: Stephanie Pratt
- Business Community Members: Yvette Robinson, (open)
Article I - Name
The campus‐level team shall be known as the Apollo Junior High School Site‐Based Decision-Making Team.
Article II - Purpose
The purpose of the Apollo Junior High School Site‐Based Decision‐Making Team is to improve the level of student achievement for all students at Apollo Junior High School.
Article III - Membership
Section 1 - Size and Composition
The Apollo Junior High School SBDM team must have a core group of 15 members.
The CORE group of fifteen members shall be established annually, no later than Labor Day of each school year, and will consist of:
- The campus principal
- Six classroom teachers (nominated and elected by teachers only to serve on the Site‐Based Decision-Making Team, with the elected supervised by the Principal and members of the Site‐Based Decision-Making Team). Teachers are professional personnel with classroom teaching responsibilities of at least four hours during the instructional day.
- One campus-based non-teaching professional staff member (nominated and elected by non-teaching professional staff only with the elected supervised by the Principal and members of the Site‐Based Decision-Making Team). Campus-based non-teaching professional staff includes those who hold a professional certificate but do not teach for at least four hours during the instructional day.
- One district-level professional staff member (nominated and elected by professional staff with the elected supervised by the Principal and members of the Site‐Based Decision-Making Team). A district-level staff member is one who serves multiple campuses.
- Two parents (elected by parents only with the election to be supervised by the campus parent group; membership in the campus parent group is not required). A parent is a person who is a parent of, or who stands in parental relation to, a student enrolled at the campus.
- Two community members (selected by the Principal and elected members). Community members must reside in the district and must be at least 18 years of age. [Education Code 11.251(c)(4)]. They must not be a parent or a District employee. They must be representative of the community’s diversity.
- Two business community members (selected by the Principal and elected members). Business representatives need not reside in nor operate businesses in the district. [Education Code 11.251(b)] They should be representative of the community’s diversity.
- In addition, individuals, as determined by the fifteen core members, may be added so that all the school’s major constituent groups are adequately represented (i.e. classroom teachers, parents, teacher assistants, other support personnel, community and/or business representatives, and/or students); however, the overall committee shall be balanced with no one constituent group over‐represented on the committee. The core group of fifteen shall ensure that racial and gender diversity is reflected on the team.
- At least two‐thirds of team members who represent campus-based selected staff must be teachers (professional personnel with classroom teaching responsibilities for at least four hours of the instructional day).
The Principal shall furnish an up‐to‐date list of names and addresses of all members on the Site‐Based Decision-Making Team to the Superintendent or designee no later than 15 working days after Labor Day.
When team members are added or replaced during the school year, the Principal is responsible within 15 working days for sending to the Superintendent or designee an updated list with the names and addresses of new members.
Section 2 - Elections
The predominant parent group supervises the election of parent representatives.
The PTA will hold open nominations in February and hold a vote during the March PTA meeting prior to Spring Break. We want to have both grade levels represented to get input from various perspectives.
Teacher Representatives, Campus‐Based Non‐teaching Professional Staff Member, and District‐Level Professional Staff Member.
The election of teacher representatives of the campus‐based professional staff member and the district‐level professional staff member is supervised by the Principal and members of the Site‐Based Decision-Making Team. Teachers vote for teachers, campus-based professional staff members vote for the campus‐based professional staff representative and all professional staff vote for the district‐level professional staff member. The Site‐Based Decision-Making Team shall elect the Site‐Based Decision-Making Team representative among the Site‐Based Decision-Making Team faculty member representatives.
Teachers were nominated by staff in May, voted on, and then selected. We based our nominations on content area, years of experience, and leadership roles on campus. The teacher represents various academic levels from SPED to GT in order to ensure that the committee is making decisions that are equitable to all students.
Section 3 - Terms
The term is one year for each election. We did not determine a limit on the number of terms in which a teacher can serve. We did speak about staggering election times so that we maintain a consistent team while gaining a new perspective each year.
Section 4 - Officers (Co-Chaired by the Principal)
Chair, Yolanda Gaither
- Prepares committee meeting agendas with the assistance of the Principal
- Guides meetings and encourages input from all members
Vice-Chair, Tiffany Bunch
- Performs Chair’s duties in his/her absence
- Serves as the chair of the Evaluation and Modification Committee
Scribe/Recorder/Secretary, Susan Bynum
- Prepares and maintains minutes of committee meetings
- Maintains committee membership roster and by-laws
Facilitator/Timekeeper, Jessica Lucas
- Monitors committee’s energy and interaction
- Keeps committee on track and ensures activities are completed in a timely manner
Each officer will serve a term of one year and will be eligible for re-election.
Section 5 - Attendance
Each member must attend 70% of meetings to remain a team member.
Section 6 - Vacancies
A vacancy in an elected position must be filled by election. A vacancy in a selected position is filled by selecting the remaining members of the team.
Article IV - Committees
Standing committees, subcommittees, special committees, or task forces may be established or abolished as necessary to examine issues in-depth and develop recommendations to bring to the Site‐Based Decision-Making Team. The Principal shall co-chair all committees and subcommittees.
Article V - Meetings
Section 1 - Regular Meetings
At least four meetings per year outside of the school day are required by policy. The regular meetings of the team shall be held every quarter.
Section 2 - Special Meetings
Special meetings may be called with 15 days’ notice.
Section 3 - Submission of Items for the Meeting Agenda
One week prior to the meeting committee members receive a google link to add items to the agenda. The Chair will add it to new business at the meeting it will be discussed and make a decision or table it for further information.
Section 4 - Communication of members with the larger school community
Meeting times, agendas, and minutes
A summary of the meeting minutes will be included in the campus weekly News You Can Use newsletter.
A public meeting will be held once a year, after receiving the annual campus rating from the Texas Education Agency, to discuss the performance of the campus and the campus performance objectives.
The SBDM committee is the representative body through which the faculty may bring forth questions, concerns, and recommendations for the SBDM team to consider for the benefit of the school.
Article VI - Meetings
Section 1 - Defined role in Decision Making
The Principal is to consult regularly and receive input from the team in planning, budgeting, curriculum, school organization, staffing patterns, and staff development. The Site‐Based Decision-Making Team must approve the staff development portions of the Campus Improvement Plan (CIP).
The Principal is responsible and accountable for all decisions made at the campus level. The Principal’s responsibility is to ensure that all decisions comply with local and state policy. The Site‐Based Decision-Making Team’s role is advisory, and its input into decision-making is intended to improve the quality of decisions made by the Principal.
Section 2 - Methods for reaching agreement
The committee will work together to reach a consensus through methods such as the sharing of ideas, review of relevant data, input from stakeholders, and a majority vote.