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Dover Elementary

Site Based Decision Making Committee Members & By-Laws

Committee Members

  • Jennifer Balch – principal
  • Allison Fuhrman – assistant principal
  • Amy Hamiter – assistant principal
  • Kelsy Liles –  Reading Specialist
  • Barbara Sweat – Reading Specialist
  • Michelle Shollack – Instructional Coach
  • Adriana Munoz – Bilingual Instructional Coach
  • Janette Palacios -Librarian
  • Pascha Thornton – Special Education Teacher, support staff
  • Lucia Francke – Title 1 Parent Engagement Coordinator
  • Sarah Belanger – Counselor
  • Priscilla Chaves – Pre-K teacher
  • Julie Newkirk – 1st grade teacher
  • Jennifer Baker – 2nd grade teacher
  • Kyle Sollenbarger – 5th grade teacher
  • Demeta Jordan – Special Education/Equity advisor
  • Marisela Martinez – Special areas teacher
  • Mike Herring – PASS paraprofessional
  • Martha Garcia – Executive Assistant
  • Daniela Gatlin – District Bilingual Coordinator
  • Dr. Yohanis De La Fuente – LAT
  • Tammy Walker – parent
  • Jason Philyaw – parent
  • Kirsten Castaneda – community member
  • Kathy Rogers – business partner – Nothing Bundt Cakes

Campus By-Laws

Article I - Name

The campus‐level team shall be known as the Dover Elementary Site‐Based Decision-Making Team.

Article II - Purpose

The purpose of the Dover Elementary Site‐Based Decision‐Making Team is to improve the level of student achievement for all students at Dover Elementary School.

Article III - Membership

Section 1 - Size and Composition

The Dover Elementary Site-Based Decision-Making team must have a core group of 15 members.

The CORE group of fifteen members shall be established annually, no later than Labor Day of each school year, and will consist of:

  • The campus principal
  • Six classroom teachers (nominated and elected by teachers only to serve on the Site‐Based Decision-Making Team, with the elected supervised by the Principal and members of the Site‐Based Decision-Making Team). Teachers are professional personnel with classroom teaching responsibilities of at least four hours during the instructional day.
  • One campus-based non-teaching professional staff member (nominated and elected by non-teaching professional staff only with the elected supervised by the Principal and members of the Site‐Based Decision-Making Team). Campus-based non-teaching professional staff includes those who hold a professional certificate but do not teach for at least four hours during the instructional day.
  • One district-level professional staff member (nominated and elected by professional staff with the elected supervised by the Principal and members of the Site‐Based Decision-Making Team). A district-level staff member is one who serves multiple campuses.
  • Two parents (elected by parents only with the election to be supervised by the campus parent group; membership in the campus parent group is not required). A parent is a person who is a parent of, or who stands in parental relation to, a student enrolled at the campus.
  • Two community members (selected by the Principal and elected members). Community members must reside in the district and must be at least 18 years of age. [Education Code 11.251(c)(4)]. They must not be a parent or a District employee. They must be representative of the community’s diversity.
  • Two business community members (selected by the Principal and elected members). Business representatives need not reside in nor operate businesses in the district. [Education Code 11.251(b)] They should be representative of the community’s diversity.
  • In addition, individuals, as determined by the fifteen core members, may be added so that all the school’s major constituent groups are adequately represented (i.e. classroom teachers, parents, teacher assistants, other support personnel, community and/or business representatives, and/or students); however, the overall committee shall be balanced with no one constituent group over‐represented on the committee. The core group of fifteen shall ensure that racial and gender diversity is reflected on the team.
  • At least two‐thirds of team members who represent campus-based selected staff must be teachers (professional personnel with classroom teaching responsibilities for at least four hours of the instructional day).

The Principal shall furnish an up‐to‐date list of names and addresses of all members on the Site‐Based Decision-Making Team to the Superintendent or designee no later than 15 working days after Labor Day.

When team members are added or replaced during the school year, the Principal is responsible within 15 working days for sending to the Superintendent or designee an updated list with the names and addresses of new members.

Section 2 - Elections

Parent Representatives

The predominant parent group supervises the election of parent representatives.

Elections will occur in the spring semester of the year before the next school year. The principal will communicate with the parents and ask for nominations and or volunteers via parent newsletter communication. The principal will share information with the committee and the committee will vote on members for the next school year in May. 

Teacher Representatives, Campus‐Based Non‐teaching Professional Staff Member, and District‐Level Professional Staff Member.

The election of teacher representatives of the campus‐based professional staff member and the district‐level professional staff member is supervised by the Principal and members of the Site‐Based Decision-Making Team. Teachers vote for teachers, campus-based professional staff members vote for the campus‐based professional staff representative and all professional staff vote for the district‐level professional staff member. The Site‐Based Decision-Making Team shall elect the Site‐Based Decision-Making Team representative among the Site‐Based Decision-Making Team faculty member representatives.

The principal will communicate with the staff and ask for nominations via staff weekly communication. The breakdown of staff member needs will be shared. The principal will share information with the committee and the committee will vote on staff members for the next school year in May. 

Section 3 - Terms

SBDM committee members are given an opportunity to continue their participation on the committee each year. 


Section 4 - Officers (Co-Chaired by the Principal)

  • Chair
    • Prepares committee meeting agendas with the assistance of the Principal
    • Guides meetings and encourages input from all members
  • Vice-Chair
    • Performs Chair’s duties in his/her absence
    • Serves as the chair of the Evaluation and Modification Committee
  • Scribe/Recorder/Secretary
    • Prepares and maintains minutes of committee meetings
    • Maintains committee membership roster and by-laws
  • Facilitator/Timekeeper
    • Monitors committee’s energy and interaction
    • Keeps committee on track and ensures activities are completed in a timely manner

Officers are selected by the committee members before the first meeting of the year. The members nominate people for officer positions by contacting the principal. If more than one person is nominated, the committee votes. Each officer is in that position/role for one year. 

Section 5 - Attendance

Attendance is encouraged at each SBDM committee meeting.

Section 6 - Vacancies

A vacancy in an elected position must be filled by-election. A vacancy in a selected position is filled by selecting the remaining members of the team. The principal must seek to fill vacancies on the SBDM committee.

Article IV - Committees

Standing committees, subcommittees, special committees, or task forces may be established or abolished as necessary to examine issues in-depth and develop recommendations to bring to the Site‐Based Decision-Making Team. The Principal shall co-chair all committees and subcommittees.

Article V - Meetings

Section 1 - Regular Meetings

At least four meetings per year outside of the school day are required by policy. The regular meetings of the team shall be held once each quarter.  Proposed dates are: September 22nd,  November 10,February 9th, May 18th for the 2022-2023 school year.

Section 2 - Special Meetings

Special meetings may be called with 5 days’ notice.

Section 3 - Submission of Items for the Meeting Agenda

SBDM committee members can submit items to be considered on the upcoming agenda.  Submissions are to be submitted 10 days prior to the meeting.

Section 4 - Communication of members with the larger school community

Meeting times, agendas, and minutes

Meeting agendas and minutes will be shared in the campus newsletter the week following the meeting.

Annual Meeting

A public meeting will be held once a year, after receiving the annual campus rating from the Texas Education Agency, to discuss the performance of the campus and the campus performance objectives. The Site‐Based Decision-Making committee is the representative body through which the faculty may bring forth questions, concerns, and recommendations for the Site‐Based Decision-Making Team to consider for the benefit of the school.

Article VI - Meetings

Section 1 - Defined role in Decision Making

The Principal is to consult regularly and receive input from the team in planning, budgeting, curriculum, school organization, staffing patterns, and staff development. The Site‐Based Decision-Making Team must approve the staff development portions of the Campus Improvement Plan (CIP).

The Principal is responsible and accountable for all decisions made at the campus level. The Principal’s responsibility is to ensure that all decisions comply with local and state policy. The Site‐Based Decision-Making Team’s role is advisory, and its input into decision-making is intended to improve the quality of decisions made by the Principal.

Section 2 - Methods for reaching agreement

The Principal will bring issues to discuss with the committee as needed. Decisions will be made as a team and the majority vote will be taken.