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Yale Elementary

Site Based Decision Making Committee Members & By-Laws

Committee Members

  • Carrie Greer: Admin
  • Holly Gordon: Admin
  • Carolyn White: Family Engagement
  • Kandi Patak: ALT
  • Sergio Arzac: LITE
  • Shelly Hopkins: Teacher
  • Victoria Davis: Teacher
  • Kristen King: Teacher
  • Emily Moore: Community Member
  • Seth Knight: Business Member
  • Josh Eason: District Member
  • Melissa Fortney: Parent
  • Yolanda Walton: Parent

Campus By-Laws

Article I - Name

The campus‐level team shall be known as the Yale Elementary Site‐Based Decision-Making Team.

Article II - Purpose

The purpose of the Yale Elementary Site‐Based Decision‐Making Team is to improve the level of student achievement for all students at Yale Elementary School.

Article III - Membership

Section 1 - Size and Composition

The Yale Elementary Site-Based Decision-Making team must have a core group of 15 members.

The CORE group of fifteen members shall be established annually, no later than Labor Day of each school year, and will consist of:

  • The campus principal
  • Six classroom teachers (nominated and elected by teachers only to serve on the Site‐Based Decision-Making Team, with the elected supervised by the Principal and members of the Site‐Based Decision-Making Team). Teachers are professional personnel with classroom teaching responsibilities of at least four hours during the instructional day.
  • One campus-based non-teaching professional staff member (nominated and elected by non-teaching professional staff only with the elected supervised by the Principal and members of the Site‐Based Decision-Making Team). Campus-based non-teaching professional staff includes those who hold a professional certificate but do not teach for at least four hours during the instructional day.
  • One district-level professional staff member (nominated and elected by professional staff with the elected supervised by the Principal and members of the Site‐Based Decision-Making Team). A district-level staff member is one who serves multiple campuses.
  • Two parents (elected by parents only with the election to be supervised by the campus parent group; membership in the campus parent group is not required). A parent is a person who is a parent of, or who stands in parental relation to, a student enrolled at the campus.
  • Two community members (selected by the Principal and elected members). Community members must reside in the district and must be at least 18 years of age. [Education Code 11.251(c)(4)]. They must not be a parent or a District employee. They must be representative of the community’s diversity.
  • Two business community members (selected by the Principal and elected members). Business representatives need not reside in nor operate businesses in the district. [Education Code 11.251(b)] They should be representative of the community’s diversity.
  • In addition, individuals, as determined by the fifteen core members, may be added so that all the school’s major constituent groups are adequately represented (i.e. classroom teachers, parents, teacher assistants, other support personnel, community and/or business representatives, and/or students); however, the overall committee shall be balanced with no one constituent group over‐represented on the committee. The core group of fifteen shall ensure that racial and gender diversity is reflected on the team.
  • At least two‐thirds of team members who represent campus-based selected staff must be teachers (professional personnel with classroom teaching responsibilities for at least four hours of the instructional day).

The Principal shall furnish an up‐to‐date list of names and addresses of all members on the Site‐Based Decision-Making Team to the Superintendent or designee no later than 15 working days after Labor Day.

When team members are added or replaced during the school year, the Principal is responsible within 15 working days for sending to the Superintendent or designee an updated list with the names and addresses of new members.

Section 2 - Elections

Parent Representatives

The predominant parent group supervises the election of parent representatives.

Parents volunteer to be a member of the SBDM committee. Selection will occur in May for the upcoming school year.

Teacher Representatives, Campus‐Based Non‐teaching Professional Staff Member, and District‐Level Professional Staff Member.

The election of teacher representatives of the campus‐based professional staff member and the district‐level professional staff member is supervised by the Principal and members of the Site‐Based Decision-Making Team. Teachers vote for teachers, campus-based professional staff members vote for the campus‐based professional staff representative and all professional staff vote for the district‐level professional staff member. The Site‐Based Decision-Making Team shall elect the Site‐Based Decision-Making Team representative among the Site‐Based Decision-Making Team faculty member representatives.

Campus votes on members who will represent the school in the SBDM committee meetings. These positions are determined in May for the upcoming school year.

Section 3 - Terms

SBDM committee members are given an opportunity to continue their participation on the committee each year.

Section 4 - Officers (Co-Chaired by the Principal)

  • Chair
    • Prepares committee meeting agendas with the assistance of the Principal
    • Guides meetings and encourages input from all members
  • Vice-Chair
    • Performs Chair’s duties in his/her absence
    • Serves as the chair of the Evaluation and Modification Committee
  • Scribe/Recorder/Secretary
    • Prepares and maintains minutes of committee meetings
    • Maintains committee membership roster and by-laws
  • Facilitator/Timekeeper
    • Monitors committee’s energy and interaction
    • Keeps committee on track and ensures activities are completed in a timely manner

Section 5 - Attendance

Attendance is encouraged at each SBDM committee meeting.

Section 6 - Vacancies

A vacancy in an elected position must be filled by election. A vacancy in a selected position is filled by selecting the remaining members of the team. The principal must seek to fill vacancies on the SBDM committee.

Article IV - Committees

Standing committees, subcommittees, special committees, or task forces may be established or abolished as necessary to examine issues in-depth and develop recommendations to bring to the Site‐Based Decision-Making Team. The Principal shall co-chair all committees and subcommittees.

Article V - Meetings

Section 1 - Regular Meetings

At least four meetings per year outside of the school day are required by policy. The regular meetings of the team shall be held once each quarter.  Proposed dates are September 22nd,  November 10, February 9th, and May 18th for the 2022-2023 school year.

Section 2 - Special Meetings

Special meetings may be called with 5 days’ notice.

Section 3 - Submission of Items for the Meeting Agenda

SBDM committee members can submit items to be considered on the upcoming agenda.  Submissions are to be submitted 10 days prior to the meeting.

Section 4 - Communication of members with the larger school community

Meeting times, agendas, and minutes

Meeting agendas and minutes will be shared in the campus newsletter the week following the meeting.

Annual Meeting

A public meeting will be held once a year, after receiving the annual campus rating from the Texas Education Agency, to discuss the performance of the campus and the campus performance objectives. The Site‐Based Decision-Making committee is the representative body through which the faculty may bring forth questions, concerns, and recommendations for the Site‐Based Decision-Making Team to consider for the benefit of the school.

Article VI - Meetings

Section 1 - Defined role in Decision Making

The Principal is to consult regularly and receive input from the team in planning, budgeting, curriculum, school organization, staffing patterns, and staff development. The Site‐Based Decision-Making Team must approve the staff development portions of the Campus Improvement Plan (CIP).

The Principal is responsible and accountable for all decisions made at the campus level. The Principal’s responsibility is to ensure that all decisions comply with local and state policy. The Site‐Based Decision-Making Team’s role is advisory, and its input into decision-making is intended to improve the quality of decisions made by the Principal.

Section 2 - Methods for reaching agreement

Section 1 – Defined role in decision making

Legal and Local Policy


Sec. 11.202. PRINCIPALS. (a) The Principal of a school is the instructional leader of the school and shall be provided with adequate training and personnel assistance to assume that role.

(b) Each Principal shall:

(1) except as provided by Subsection (d), approve all teacher and staff appointments for

that Principal’s campus from a pool of applicants selected by the district or of applicants who

meet the hiring requirements established by the district, based on criteria developed by the

Principal after informal consultation with the faculty.


(2) set specific education objectives for the Principal’s campus, through the planning

process under Section 11.253.


(3) develop budgets for the Principal’s campus.


(4) assume the administrative responsibility and instructional leadership, under the

supervision of the Superintendent, for discipline at the campus.


(5) assign, evaluate, and promote personnel assigned to the campus;


(6) recommend to the Superintendent the termination or suspension of an employee

assigned to the campus or the nonrenewal of the term contract of an employee assigned to the

campus; and


(7) perform other duties assigned by the Superintendent pursuant to the policy of the

board of trustees.

(c) The board of trustees of a school district shall adopt a policy for the selection of a campus

principal that includes qualifications required for that position.

(d) The Superintendent or the person designated by the Superintendent has final placement

authority for a teacher transferred because of enrollment shifts or program changes in the district.


Sec. 11.251. PLANNING AND DECISION-MAKING PROCESS. (a) The board of trustees of each

independent school district shall ensure that a district improvement plan and improvement plans for each campus are developed, reviewed, and revised annually for the purpose of improving the performance of all students. The board shall annually approve district and campus performance objectives and shall ensure that the district and campus plans:


(1) are mutually supportive to accomplish the identified objectives; and

(2) at a minimum, support the state goals and objectives under Chapter 4.

(b) The board shall adopt a policy to establish a district- and campus-level planning and

decision-making process that will involve the professional staff of the district, parents, and community members in establishing and reviewing the district’s and campuses’ educational plans, goals, performance objectives, and major classroom instructional programs. The board shall establish a procedure under which meetings are held regularly by district- and campus-level planning and decision-making committees that include representative professional staff, including, if practicable, at least one representative with the primary responsibility for educating students with disabilities, parents of students enrolled in the district, business representatives, and community members. 

The committees shall include a business representative without regard to whether the representative resides in the district or whether the business the person represents is located in the district. The board, or the board’s designee, shall periodically meet with the district-level committee to review the district-level committee’s deliberations.

(c) For purposes of establishing the composition of committees under this section:

(1) a person who stands in parental relation to a student is considered a parent;

(2) a parent who is an employee of the school district is not considered a parent

representative on the committee;