HPPM_paw Logo

Hamilton Park Pacesetter Magnet

Site Based Decision Making Committee Members & By-Laws

Committee Members

  • Principal – Jerald Wilson
  • Teachers  – Alexandra Smith, Emily Borja, Shantel Patt, Jasmine Kranz, Katie Murrell, Katelyn Diviney
  • Paraprofessional – Rosalyn Allison
  • District Rep – Kirsten Bucknam
  • Parents – Michael Titus &  Jenna Oxley
  • Community Members – Taler Jefferson & Mitchell Stein
  • Business Community Members – Aaron McCardell (Life Church) & Lake Highlands Womens

Campus By-Laws

Article I - Name

The campus‐level team shall be known as the Hamilton Park Pacesetter Magnet Site‐Based Decision-Making Team.

Article II - Purpose

The purpose of the Hamilton Park Pacesetter Magnet Site‐Based Decision‐Making Team is to improve the level of student achievement for all students at Hamilton Park Pacesetter Magnet School.

Article III - Membership

Section 1 - Size and Composition

The Hamilton Park Pacesetter Magnet Site-Based Decision-Making team must have a core group of 15 members.

The CORE group of fifteen members shall be established annually, no later than Labor Day of each school year, and will consist of:

  • The campus principal
  • Six classroom teachers (nominated and elected by teachers only to serve on the Site‐Based Decision-Making Team, with the elected supervised by the Principal and members of the Site‐Based Decision-Making Team). Teachers are professional personnel with classroom teaching responsibilities of at least four hours during the instructional day.
  • One campus-based non-teaching professional staff member (nominated and elected by non-teaching professional staff only with the elected supervised by the Principal and members of the Site‐Based Decision-Making Team). Campus-based non-teaching professional staff includes those who hold a professional certificate but do not teach for at least four hours during the instructional day.
  • One district-level professional staff member (nominated and elected by professional staff with the elected supervised by the Principal and members of the Site‐Based Decision-Making Team). A district-level staff member is one who serves multiple campuses.
  • Two parents (elected by parents only with the election to be supervised by the campus parent group; membership in the campus parent group is not required). A parent is a person who is a parent of, or who stands in parental relation to, a student enrolled at the campus.
  • Two community members (selected by the Principal and elected members). Community members must reside in the district and must be at least 18 years of age. [Education Code 11.251(c)(4)]. They must not be a parent or a District employee. They must be representative of the community’s diversity.
  • Two business community members (selected by the Principal and elected members). Business representatives need not reside in nor operate businesses in the district. [Education Code 11.251(b)] They should be representative of the community’s diversity.
  • In addition, individuals, as determined by the fifteen core members, may be added so that all the school’s major constituent groups are adequately represented (i.e. classroom teachers, parents, teacher assistants, other support personnel, community and/or business representatives, and/or students); however, the overall committee shall be balanced with no one constituent group over‐represented on the committee. The core group of fifteen shall ensure that racial and gender diversity is reflected on the team.
  • At least two‐thirds of team members who represent campus-based selected staff must be teachers (professional personnel with classroom teaching responsibilities for at least four hours of the instructional day).

The Principal shall furnish an up‐to‐date list of names and addresses of all members on the Site‐Based Decision-Making Team to the Superintendent or designee no later than 15 working days after Labor Day.

When team members are added or replaced during the school year, the Principal is responsible within 15 working days for sending to the Superintendent or designee an updated list with the names and addresses of new members.

Section 2 - Elections

Parent Representatives

The predominant parent group supervises the election of parent representatives.

  • The PTA conducts the parent election in May of the current school year
  • Parents will be nominated in the April PTA meeting and Voting on in the May PTA meeting
Teacher Representatives, Campus‐Based Non‐teaching Professional Staff Member, and District‐Level Professional Staff Member.

The election of teacher representatives of the campus‐based professional staff member and the district‐level professional staff member is supervised by the Principal and members of the Site‐Based Decision-Making Team. Teachers vote for teachers, campus-based professional staff members vote for the campus‐based professional staff representative and all professional staff vote for the district‐level professional staff member. The Site‐Based Decision-Making Team shall elect the Site‐Based Decision-Making Team representative among the Site‐Based Decision-Making Team faculty member representatives.

  • Nominations & Elections occur in May
  • Teachers will be sent a nomination form by the campus principal the first week of May. Teachers will have 2 weeks to make nominations for the teachers, the campus-based, non-teaching professional staff members, and the district-level professional staff.
  • Teachers will be sent an election form to vote the 3rd week of May with one week to vote.

Section 3 - Terms

  • The term for each position will be 2 years.. 
  • There is no limit to the number of terms a member can serve, however members can only serve 2 consecutive terms. 
  • Terms are not staggered, all positions will be reelected yearly

Section 4 - Officers (Co-Chaired by the Principal)

Chair – Kirsten Bucknam

  • Prepares committee meeting agendas with the assistance of the Principal
  • Guides meetings and encourages input from all members

Vice-Chair – Shantel Patt

  • Performs Chair’s duties in his/her absence
  • Serves as the chair of the Evaluation and Modification Committee

Scribe/Recorder/Secretary – Taler Jefferson

  • Prepares and maintains minutes of committee meetings
  • Maintains committee membership roster and by-laws

Facilitator/Timekeeper – Michael Titus

    • Monitors committee’s energy and interaction
    • Keeps committee on track and ensures activities are completed in a timely manner

Section 5 - Attendance

Members must attend more than half the scheduled meetings to remain members of the committee.

Section 6 - Vacancies

A vacancy in an elected position must be filled by-election. A vacancy in a selected position is filled by selecting the remaining members of the team

Article IV - Committees

Standing committees, subcommittees, special committees, or task forces may be established or abolished as necessary to examine issues in-depth and develop recommendations to bring to the Site‐Based Decision-Making Team. The Principal shall co-chair all committees and subcommittees.

Article V - Meetings

Section 1 - Regular Meetings

At least four meetings per year outside of the school day are required by policy. The regular meetings of the team shall be held bimonthly on the first Tuesday of the month. 

  • September – 9/7
  • November – 11/2
  • February – 2/1
  • April – 4/4

Section 2 - Special Meetings

Special meetings may be called with 14 days’ notice.

Section 3 - Submission of Items for the Meeting Agenda

The process for a person, team member, or other stakeholders to bring an issue to the team is : 

  • Email SBDM Chair or Campus Principal at least 1 week prior to the upcoming meeting. 
  • The SBDM Chair (49%) and Campus Principal (51%) will collaborate to determine which items are to be added to the meeting agenda and discussed at the meeting.

Section 4 - Communication of members with the larger school community

Meeting times, agendas, and minutes
  • Meeting agendas will be emailed to team members 1 week prior to the upcoming meeting.
  • Meeting agendas will be kept in a rolling agenda in google docs in the HPPM Bobcat Drive
  • Minutes will be reviewed at the beginning of each meeting.
Annual Meeting

A public meeting will be held once a year, after receiving the annual campus rating from the Texas Education Agency, to discuss the performance of the campus and the campus performance objectives. The Site‐Based Decision-Making committee is the representative body through which the faculty may bring forth questions, concerns, and recommendations for the Site‐Based Decision-Making Team to consider for the benefit of the school.

  • The annual meeting will be held the first week in September.
  • September 7th, 2022

Article VI - Meetings

Section 1 - Defined role in Decision Making

The Principal is to consult regularly and receive input from the team in planning, budgeting, curriculum, school organization, staffing patterns, and staff development. The Site‐Based Decision-Making Team must approve the staff development portions of the Campus Improvement Plan (CIP).

The Principal is responsible and accountable for all decisions made at the campus level. The Principal’s responsibility is to ensure that all decisions comply with local and state policy. The Site‐Based Decision-Making Team’s role is advisory, and its input into decision-making is intended to improve the quality of decisions made by the Principal.

Section 2 - Methods for reaching agreement

The Principal will bring issues to discuss with the committee as needed. Decisions will be made as a team and the majority vote will be taken.